Industries › Agencies
Your team should be creating. Not chasing.
You hired creatives, strategists and account people. Somewhere along the way they became schedulers, invoice chasers and status-report writers. The billable work gets squeezed into whatever’s left of the day, and the margin quietly disappears into admin nobody was hired to do. A dedicated assistant absorbs that layer — so your team spends its hours on the work clients actually pay for.
What your assistant handles
Client & account support
- Client onboarding and welcome sequences
- Meeting scheduling and calendar coordination
- Status updates and follow-up emails
- Meeting notes and action-item tracking
- CRM upkeep and pipeline hygiene
Project & production support
- Asset collection and file organization
- Timeline tracking and deadline reminders
- Coordination between account, creative and clients
- Vendor and freelancer scheduling
- Deliverable checklists and handoff prep
Back office
- Invoicing and payment follow-up
- Accounts receivable tracking
- Retainer and hours reporting
- Contract and NDA organization
- Subscription and tool management
Marketing for your own agency
- Social media scheduling and community management
- Case study and portfolio formatting
- Newsletter production
- Inbound lead intake and qualification
What it looks like in practice
Client onboarding
Secuencia de bienvenida y documentos del cliente.
Timeline tracking
Cronograma de entregables con recordatorios.
Retainer reporting
Reporte de horas e igualas por cuenta.
Bilingual matters more than agencies expect — client bases and vendor networks increasingly span both languages, and nothing gets lost between them. Your assistant works only for your agency, in your time zone, and you cut operating costs up to 55% versus a local coordinator hire. The billable ratio goes back where it belongs.
Other industries
Put your team back on billable work.
A free consultation. No obligation. We’ll tell you exactly what you can delegate and what it would cost.