Industries › Construction
Build more. Chase paperwork less.
Your job is on the site, not behind a desk — but the desk work doesn’t do itself. Scheduling, vendor calls, invoices, permit tracking: the back office that keeps projects moving also keeps pulling you off the work that actually makes money. A dedicated assistant handles it, so your crews keep building and you keep bidding.
What your assistant handles
Administrative management
- Intake and registration of new projects
- Organization of project files
- Tracking of permits and licenses
- Monitoring key dates — inspections, handoffs, milestones
- Management of change orders
- Coordination of documentation with cities and counties
Project coordination support
- Coordinating team and subcontractor schedules
- Confirming on-site appointments
- Monitoring timelines
- Sending reminders about deliverables
- Tracking outstanding administrative tasks
- Supporting communication between office and field
Specialized back office
- Project-based billing management
- Preparation of administrative estimates
- Accounts receivable tracking
- Management of payments to suppliers
- Bookkeeping tailored to construction projects
- Organization of contracts and subcontracts
Document control & compliance
- Digital contract management
- Insurance records — COI
- Tracking policy renewals
- Professional license management
- Preparation of documentation packages for bids
- Management of NDAs and administrative agreements
Customer & vendor communication
- Administrative support for customers
- Responding to requests for information
- Post-service follow-up
- Coordination with vendors
- Confirmation of deliveries and materials
What it looks like in practice
Permit tracking
Expediente de permisos y licencias con fechas clave.
Vendor coordination
Agenda de subcontratistas y confirmaciones.
Project billing
Facturación por proyecto y cuentas por cobrar.
Bilingual assistants matter in a field where crews and clients often speak Spanish — nothing gets lost between the office and the site. You get the back office covered without adding local headcount, cutting costs up to 55%.
What changes
- Less administrative burden for the owner
- Greater operational efficiency
- Better communication
- More time for technical implementation
- Greater professionalism
Other industries
Keep your crews moving.
A free consultation. No obligation. We’ll tell you exactly what you can delegate and what it would cost.